Showing posts with label SharePoint 2013.. Show all posts
Showing posts with label SharePoint 2013.. Show all posts

Delete SharePoint list items based on particular view using PowerShell

In this article you can able to see how to delete  SharePoint list items based on the particular view and also having another condition how have to delete items on every Monday, we created a couple of views what type of data have to delete based on item created date.
One view is used to delete SharePoint list items every day and another delete only on Monday.

Note:  by default list item limit is 30 items, we have to modify the view based on the requirement I change to 5000 so every day it will delete only 5000 items to delete.

add-pssnapin microsoft.sharepoint.powershell
$web = get-spweb -identity "http://dotnetsharepoint.com/sites/sharepoint/deleteitems"
$MainList = $web.lists["DeleteListItems"];
$today = (get-date).DayOfWeek
if($today -eq "Monday")
{
$view = $MainList.Views["DeleteMondaylistitems"];
}   
else
{
$view = $MainList.Views["DeleteEverydaylistitems"];
}
$items = $MainList.GetItems($view)
$totalcount = $items.Count
$j = 0;
for($i = $totalcount -1; $i -ge 0; $i--)
{
$deleteitem = $items[$i]
write-host $deleteitem.ID
$deleteitem.Delete()
}

How to add blank value to choice field in SharePoint

As per my requirement I want to show blank value in choice field, but SharePoint won’t take space as a valid option. So we can use ASCII code.
Method1: We can use Unicode character that does not print nothing. I tried with U+205F & it’s working as expected. To use this character please check the below steps.
1.    Navigate to Start -> run -> charmap
  

It will open Character Map Window.
Choose Font: Calibri, Drag down the cursor & select black check the code finally click copy the code

Paste the code in choice field and save.

Now check blank field. 

It’s working as expected.
Method 2: Use ASCII code 0129. It is empty character that SharePoint will accept as a valid option. It will appears empty on dropdown list. Hold down the ALT key and type the number 0129

Create K2 PDF file using PDF Converter in an Advance SmartObject


 First we have to create Advance Smart Object , Check my previous  Article how to create PDF Converter Advance Smart Object.

You can see my Previous article 

How to generate Smart Forms in K2 for SharePoint list


Create Workflow using K2 designer , In the workflow wizard , drag our “PDF Converter” under Advance Smart Object.
It will open “Create PDF from URL” Wizard, Click “Next”


Now we have to configure Outcomes. Add Outcome “Send” & Linked to “Send E-mail”. Click “Next”


We have to provide the input properties for the PDF File.



URL String: http://www.dotnetsharepoint.com/Runtime/Runtime/View/PDFView?Paramemployee=#ID (Runtime URL for the view or list whatever we have to show & map with parameter as shown in below figure.)

Smart Object Name: PDFFile

Smart Object Method: Create

Smart Object File Property: PDF

ID Property Name: ID

File Name:  Employee PDF     (Enter File Name what you want)

Page Size:  A4

Page Orientation: Portrait



Click “Next”, we have to map Data Fields ID to ID Property value as shown in below figure. (Create new ID using String data field.)

Click “Finish”. Now drag “Send E-mail” to send outcome.

It will open Wizard, click “Next”


Now map “PDF Smart Object”  to attachments. As shown in Figure below.


It will open PDF wizard, map “To Integer (Value)” from Inline Function to ID. As shown in figure below.


Finally map “Data Field Id” to “To Integer (Value)” as shown in below figure.


Save & Deploy the workflow.

Run the Form and capture the required details then click the save button.
The E-mail is sent to the recipient with the PDF attached.  

Reference: http://help.k2.com/onlinehelp/k2smartforms/userguide/1.0.4/webframe.html#pdf_converter_service_broker.html
 

Date formula in SharePoint calculated value

In this article I want to show you to get the next 3 years date based on the today’s date, without using Script we can do it simply using the Calculated Value.

We are having a list with name “Date” with Column “Next3Years” and created the calculated value as shown below with settings.

=DATE(YEAR(Today)+3,MONTH(Today),DAY(Today))


We also change X years instead of 3 years based on your requirement.
While Creating new item we can able to see the column as shown below, if we want to change the date we can able to change and save the  item without any issues.
Finally it looks as shown below.




SharePoint Online Real Time Training Contact: JLAKSHMITULASI@GMAIL.COM

How to keep Select as default value using JQuery in SharePoint

I am having a list name “Required” with two columns “Title” and “Country”, Country is required field I want to keep default value as “Select” in the Drop down and also it has to throw message as required field when the user is trying to save the item  if the default value is “Select”.

Refer the Two JS file from the internet.
jquery-1.11.0.min.js and jquery.SPServices-2014.01.min.js

<script language="javascript" type="text/javascript">
$(document).ready(function()
{
$('select[title^="Country"]').prepend('<option selected ="selected"
value="">Select</option>');
$('select[title^="Country"]').eq(0).selectedIndex = 0;
$('select[title^="Country"]').val('');
});
</script>


Copy the code in Text file and load it in Site Assets.
Refer the script path in the NewForm.aspx page by edit the page and place the content editor refer the script path in the Content Editor.
Finally it will work as shown below.
  




SharePoint Online Real Time Training Contact: JLAKSHMITULASI@GMAIL.COM

Enable link to item other than Title Field in SharePoint

To enable a link to the item and link to the item with edit menu other than the Title Field in a SharePoint.

We are having list name “Hyperlink” having two field Title and Hyper, now I want to add the Link to Hyper Field .
Using SharePoint Designer we can do it easily.
The following steps we have to follow.
Edit the List in SharePoint Designer
Click on “AllItems” View.
Foe my list having only default view, we can implement the same thing for different views also.
Add the Code as per the below screen shot.








Click on Save in Designer
Now we can able to see the Link in SharePoint UI.

OutPut Looks as shown below:





SharePoint Online Real Time Training Contact: JLAKSHMITULASI@GMAIL.COM

Access is denied. Verify that either the Default Content Access Account has access to this repository, or add a crawl rule to crawl this repository. If the repository being crawled is a SharePoint repository, verify that the account you are using has "Full Read" permissions on the SharePoint Web Application being crawled. ( HttpStatusCode Unauthorized The request failed with HTTP status 401: Unauthorized.

We crawled people to get results while search, so we created a new content source and given the url
Sps3://dotnetsharepoint.com and started full crawling after 2 mins crawl completed and we can able to see the 1 error message at top level

Access is denied. Verify that either the Default Content Access Account has access to this repository, or add a crawl rule to crawl this repository. If the repository being crawled is a SharePoint repository, verify that the account you are using has "Full Read" permissions on the SharePoint Web Application being crawled. ( HttpStatusCode Unauthorized The request failed with HTTP status 401: Unauthorized.; SearchID


Resolution:
We have to give the permissions for the user profile as shown in the below screen shot.
First we have to identify for which service account having permissions to retrieve people data.
Navigate to your search service application click on it there we can able to see the “Default content access account” with a service account, that account we have to give for our user profile service application
Navigate to the user profile Select the user profile in the top ribbon click on the administrator there we able to see the screen below.
Add the user and check the “Retrieve People Data for Search Crawlers” as shown below.
  
                        


Now crawl the people search again we can able to crawl without any issues.
   

Change the site logo hyperlink URL in SharePoint

Change the site logo hyperlink URL in SharePoint
In SharePoint having the site logo I will indicates the link of the current siteURL, when we want to change the different URL we have to do modify in the master page level.

Locate and identify the currently using master page take a backup before modifying the master page.
Best use of modifying the master page using VS or SharePoint Designer.
Open the master page and search for SPSimpleSiteLink.

This is the exact code we can able to find.
     <SharePoint:SPSimpleSiteLink CssClass="ms-siteicon-a" runat="server" id="onetidProjectPropertyTitleGraphic" >
     <SharePoint:SiteLogoImage CssClass="ms-siteicon-img" name="onetidHeadbnnr0" id="onetidHeadbnnr2" LogoImageUrl="/_layouts/15/images/siteIcon.png?rev=23" runat="server"/>
      </SharePoint:SPSimpleSiteLink>

Replace the code with following changes with your URL.

  <SharePoint:SPLinkButton runat="server" CssClass="ms-siteicon-a"  NavigateUrl="http://dotnetsharepoint.com" id="onetidProjectPropertyTitleGraphic">     <SharePoint:SiteLogoImage CssClass="ms-siteicon-img" name="onetidHeadbnnr0" id="onetidHeadbnnr2" LogoImageUrl="/_layouts/15/images/siteIcon.png?rev=23" runat="server"/>
  </SharePoint:SPLinkButton>

SPLinkButton is the property to navigate the URL.

Save the master page and check the logo hyper link url has changed.


There was an error processing the request my site in SharePoint

We are having a My Site in our SharePoint environment,for every one having their own personal site,in that site when they  tried to edit SharePoint profile information we are getting issue

“There was an error processing the request my site in SharePoint”
                        

We are having multiple web applications and one Managed Meta data service application.

Web application 1: http://dotnetsharepoint.com -> connected to Managed Meta data service and all service applications connected with default proxy group.
Web application 2: http://mysite.dotnetsharepoint.com -> not connected to Managed Meta data service and all remaining service application connected with custom proxy group.

Navigate to Central admin->Application management ->Configure service application associations
There we can able to see all the web application connections connected to Application Proxy Default/Custom.

In my case “my site web application” is connected to “Custom proxy group”, click on the custom and check the check box of “Managed Meta data service application” and click ok.

Now navigate to my site and we can able to edit and update the profile information without issues.



How to rename WSP file in SharePoint

The SharePoint Project name will come as a WSP name, some time when we need to rename the WSP file.

In Visual Studio->Navigate to Package->Click on the Package.package


Previous I am getting the WSP with name SharePointSolution1.WSP.



Now I want change the Name to DotNetSharePoint 


Save it.

Now I can get WSP name as DotNetSharePoint.WSP

Once it’s done, restart the visual studio get the WSP file with modified name.

SharePoint Online Real Time Training Contact: JLAKSHMITULASI@GMAIL.COM

we cannot locate a server to load the workbook data model

we cannot locate a server to load the workbook data model

The Issue is occurring because the server instance has not been configured in the Central Administration

First Configure the Excel Services service application on the SharePoint server.

Navigate to Application Management click on Manage service applications.

Click on Excel Services service application that you want to configure.

Click on Data Model Settings

Click on Add Server

In that Server Name box,give the name of the analysis services instance that you want to add


Click OK.

SharePoint Online Real Time Training Contact: JLAKSHMITULASI@GMAIL.COM

How to send email using powershell in sharepoint

How to send email using powershell in sharepoint
Here we can see the script,the way we can sent mail alerts using power shell

$EmailFrom = "FromEmail@domain.com"
$EmailTo = "ToEmail@domain.com"
$SMTPServer = "YourSmtpServerName"
$EmailSubject = "Enter your Subject you want"

$mailmessage = New-Object system.net.mail.mailmessage
$mailmessage.from = ($EmailFrom)
$mailmessage.To.add($EmailTo)
$mailmessage.Subject = $EmailSubject
$mailmessage.Body = "Email body"
#if we are sending any html body we have to use below line
$mailmessage.IsBodyHTML = $true
$SMTPClient = New-Object Net.Mail.SmtpClient($SmtpServer)
#if you want any network credentials set user name and password.
$SMTPClient.Credentials = New-Object System.Net.NetworkCredential("username", "password");
$SMTPClient.Send($mailmessage)

SharePoint Online Real Time Training Contact: JLAKSHMITULASI@GMAIL.COM

The attempt to create a page from that document failed with the following error: Converting the document to a page failed. The converter framework returned the following error: CE_BACKENDUNAVAILABLE

The attempt to create a page from that document failed with the following error: Converting the document to a page failed. The converter framework returned the following error: CE_BACKENDUNAVAILABLE
In CentralAdmin->System Settings->manage services on server

Stop the Document Conversion Launcher Service
Stop the Document Conversion Load Balancer Service

Start the Document Conversion Load Balancer Service
Start the Document Conversion Launcher Service


Make sure that document conversion services always start in a proper order.

Add SharePoint ListView in Page

Add SharePoint ListView in Page
We can easily add list view in .aspx Page , without adding UserControl and Visual WebPart pages.

Add the following code in .aspx page.

<asp:Content ID="Content1" ContentPlaceholderID="PlaceHolderPageTitle" runat="server">
   ListView
</asp:Content>

<asp:Content ID="Content2" ContentPlaceholderID="PlaceHolderMain" runat="server">
             <WebPartPages:WebPartZone ID="WPListview" runat="server" >
        <ZoneTemplate>
        </ZoneTemplate>
    </WebPartPages:WebPartZone>
</asp:Content>

In Elements Add the following code.

<File Path="Module1\ListView.aspx" Url="view.aspx" Type="GhostableInLibrary" IgnoreIfAlreadyExists="TRUE" >
      <View BaseViewID="2" Type="HTML" List="Lists/Testlist" DisplayName="TestView" Name="TestView" DefaultView="TRUE" WebPartZoneID="WPListView" WebPartOrder="1" />
 </File>

how to create custom master page in sharepoint 2010 using visual studio

how to create custom master page in sharepoint 2010 using visual studio

In this Article I will explain how to create and deploy master page using visual studio 2010.
I am created an Empty solution with name MasterPageTest as shown Below.
 Now right click on the solution add new item Module as shown below

 Now we can able to see the txt file
              Now I am rename sample.txt as SampleMaster.Master.
              After completing these steps.
              Go to site setting->MasterPage->

             Select the V4 master page Download a copy in to your system.
            Copy that code and paste in to SampleMaster.Master.
             In Element.xml we have to modify the code like this

<?xml version="1.0" encoding="utf-8"?>
<Elements xmlns="http://schemas.microsoft.com/sharepoint/">
<Module Name="TestExample" Url="_catalogs/masterpage">
<File Path="TestExample\SampleMaster.Master" Type="GhostableInLibrary" Url="TestExample/SampleMaster.Master" IgnoreIfAlreadyExists="TRUE" />
</Module>
</Elements>
          I am adding the H1 tag DotNet SharePoint Site in my Master Page.

           Deploy the Solution,After Deploying Successfully.

            Go to site setting → Galleries->
                                         
                     We can able to see the Module name with Pending Status  

                  Click on that Module name select Approved option Click ok  

      We have active two features,One is in Site Setting->Site Collection administration ->Site         Collection features.
                             

     In Site Actions->Manage Site Features.

                                                                        

  
         After Activating go to Look and Feel ->MasterPage
        Select our master we deployed from VS2010  
                             
        After Selecting master page at site master page and system master page Click ok .

       Finally we can able to see my master page .











How to Export particular Group in Term Store Management in SharePoint 2013

How to Export particular Group in Term Store Management in SharePoint 2013
  The following PowerShell script can be used to Export  particular Group in Term Store Management in SharePoint 2013. Here we have to give 'Site Collection','Name of the group' and 'Path' where we have to save the group.

param(
    [string]$siteUrl = "site collection",
    [string]$termGroup = "Name_Of_Term_Store",
    [string]$exportPath = "C:\export1"
)


function Add-Snapin {
    if ((Get-PSSnapin -Name Microsoft.Sharepoint.Powershell -ErrorAction SilentlyContinue) -eq $null) {
        $global:SPSnapinAdded = $true
        Write-Host "Adding SharePoint module to PowerShell" -NoNewline
        Add-PSSnapin Microsoft.Sharepoint.Powershell -ErrorAction Stop
        Write-Host " - Done."
    }
    
    Write-Host "Adding Microsoft.SharePoint assembly" -NoNewline
    Add-Type -AssemblyName "Microsoft.SharePoint, Version=14.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c"
    # Disable the above line and enable the line below for SharePoint 2013
    # Add-Type -AssemblyName "Microsoft.SharePoint, Version=15.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c"
    Write-Host " - Done."
}

function Remove-Snapin {
    if ($global:SPSnapinAdded -eq $true) {
        Write-Host "Removing SharePoint module from PowerShell" -NoNewline
        Remove-PSSnapin Microsoft.Sharepoint.Powershell -ErrorAction SilentlyContinue
        Write-Host " - Done."
    }
}

function Get-ScriptDirectory
{
    $Invocation = (Get-Variable MyInvocation -Scope 1).Value
    return Split-Path $Invocation.MyCommand.Path
}

function Export-SPTerms {
    param (
        [string]$siteUrl = $(Read-Host -prompt "Please provide the site collection URL"),
        [string]$termGroupName = $(Read-Host -prompt "Please provide the term group name to export"),
        [string]$saveLocation = $(Read-Host -prompt "Please provide the path of the folder to save the CSV file to")
    )
    
    if ([IO.Directory]::Exists($saveLocation) -eq $false)
    {
        New-Item ($saveLocation) -Type Directory | Out-Null
    }
    
    Write-Host "Getting Taxonomy Session";
    $taxonomySession = Get-SPTaxonomySession -site $siteUrl
    $taxonomyTermStore =  $taxonomySession.TermStores | Select Name
    $termStore = $taxonomySession.TermStores[$taxonomyTermStore.Name]
    $fileRootNoteCreated = $false;
    
    # Ampersands are stored as full width ampersands (see http://www.fileformat.info/info/unicode/char/ff06/index.htm)
    [Byte[]] $amp = 0xEF,0xBC,0x86
    
    Write-Host "Looping through Term store Groups to find: '$termGroupName'"
    foreach ($group in $termStore.Groups) {
        Write-Host "Checking: '$($group.Name)'"
        $groupName = $group.Name.Replace([System.Text.Encoding]::UTF8.GetString($amp), "&");
        if ($groupName -eq $termGroupName) {
        
            Write-Host "Looping through Term sets"
            foreach ($termSet in $group.TermSets) {
                # Remove unsafe file system characters from file name
                $parsedFilename =  [regex]::replace($termSet.Name, "[^a-zA-Z0-9\\-]", "_")
                
                $file = New-Object System.IO.StreamWriter($saveLocation + "\termset_" + $parsedFilename + ".csv")
                
                # Write out the headers
                #$file.Writeline("Term Set Name,Term Set Description,LCID,Available for Tagging,Term Description,Level 1 Term, Level 2 Term,Level 3 Term,Level 4 Term,Level 5 Term,Level 6 Term,Level 7 Term")
                $file.Writeline("<termStore Name='" + $termStore.Name + "' GUID='" + $termStore.ID + "' Group='" + $groupName + "'>");   
                $file.Writeline("`t<termSet Name='" + $termSet.Name + "' GUID='" + $termSet.ID + "' Description='" + $termSet.Description + "'>");
                try {
                    Export-SPTermSet $termSet.Terms
                }
                finally {
                    $file.Writeline("`t</termSet>");
                    $file.Writeline("</termStore>");
                    $file.Flush()
                    $file.Close()
                }
            }
        }
    }
}

function Export-SPTermSet {
    param (
        [Microsoft.SharePoint.Taxonomy.TermCollection]$terms,
        [int]$level = 1,
        [string]$previousTerms = ""
    )
    
    $tabCount = $level+1;
    if ($level -gt 1) {$tabCount = $tabCount + ($level-1);}
    
    if ($terms.Count -gt 0)
    {
        $file.Writeline("`t" * $tabCount + "<terms>");
    }
    
    if ($level -ge 1 -or $level -le 7)
    {
        if ($terms.Count -gt 0 ) {
            $termSetName = ""
            if ($level -eq 1) {
                $termSetName =  """" + $terms[0].TermSet.Name.Replace([System.Text.Encoding]::UTF8.GetString($amp), "&") + """"
            }
            $terms | ForEach-Object {
                $termName = $_.Name.Replace([System.Text.Encoding]::UTF8.GetString($amp), "&");
                $currentTerms = $previousTerms + ",""" + $termName + """";
                
                $file.Writeline("`t" * $tabCount + "`t<term Name='" + $termName + "' isAvailableForTagging='" + $_.IsAvailableForTagging + "'>");
                $file.Writeline("`t" * $tabCount + "`t`t<description>" + $_.GetDescription() + "</description>");
                
                if ($level -lt 7) {
                    Export-SPTermSet $_.Terms ($level + 1) ($previousTerms + $currentTerms)
                }
                $file.Writeline("`t" * $tabCount + "`t</term>");
            }
        }
    }

    if ($terms.Count -gt 0)
    {
        $file.Writeline("`t" * $tabCount + "</terms>");
    }
}

try {
    Write-Host "Starting export of Metadata Termsets" -ForegroundColor Green
    $ErrorActionPreference = "Stop"
    Add-Snapin
    
    if (!($exportPath)) {
        $exportPath = (Get-ScriptDirectory)
    }
    
    Write-Host "Site: $siteUrl" -ForegroundColor Yellow
    Write-Host "Term Group: $termGroup" -ForegroundColor Yellow
    Write-Host "Export Path: $exportPath" -ForegroundColor Yellow
    
    Export-SPTerms $siteUrl $termGroup $exportPath
}
catch {
    Write-Host ""
    Write-Host "Error : " $Error[0] -ForegroundColor Red
    throw
}
finally {
    Remove-Snapin
}
Write-Host Finished -ForegroundColor Blue

How to create document set programmatically in sharepoint.

How to create document set programmatically in sharepoint.
In this Article I will explain how to create document set programmatically in sharepoint.
If you want to know to create document set Refer this link
We have to refer the two dlls

using System.Collections;
using Microsoft.Office.DocumentManagement.DocumentSets;

In Feature1.EventReceiver.cs I am writhing this code.


public class Feature1EventReceiver : SPFeatureReceiver
{
public override void FeatureActivated(SPFeatureReceiverProperties properties)
{
SPWeb web = properties.Feature.Parent as SPWeb;
SPContentType docSetCT = web.ContentTypes["Document Set"];
SPDocumentLibrary Doclib = web.Lists.TryGetList("DocumentLibraryName") as SPDocumentLibrary;


if (docSetCT != null)
{
try
{
Hashtable props = new Hashtable();
props.Add("DocumentSetDescription", "Sharepoint Related Documents");
SPFolder parentFolder = Doclib.RootFolder;
DocumentSet docSet = DocumentSet.Create(parentFolder, "SharePoint Documents", Doclib.ContentTypes.BestMatch(docSetCT.Id), props, true);


docSet.Item.ProgId = "SharePoint.DocumentSet";
//enabling the content type
Doclib.ContentTypesEnabled = true;
//enabling the versioning
Doclib.EnableVersioning = true;
Doclib.EnableMinorVersions = true;
Doclib.EnableModeration = true;

Doclib.Update();
docSet.Item.Update();
}
catch (Exception e)
{
throw e;
}

}
}


}

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